Coordinator, Facilities – Operations

Position Details

Why This Position Exists

This position protects operational reliability, financial accuracy, and event execution excellence at Nashville Superspeedway. This teammate ensures that the systems supporting payroll, purchasing, work orders, and event readiness function consistently and accurately — especially during high-volume event cycles.

This position converts operational activity into structured, accountable, and financially controlled execution so that leadership can focus on strategy, development, and continuous improvement rather than administrative follow-up.

Key Responsibilities

This teammate is responsible for the following accountability areas. Other duties may be assigned.

1. Payroll Accuracy and Workforce Reliability

Ensure all Operations payroll processes are accurate, timely, and compliant, creating trust and financial stability for teammates and leadership.

• Achieve 100% on-time payroll submission with zero compliance violations.
• Reduce payroll-related corrections or adjustments year over year.
• Maintain organized payroll records that support audit readiness and leadership visibility.

In this area, this position:

• Decides Payroll data entry, timecard verification, and routine correction processing
• Decides Administrative workflow organization and documentation standards
• Escalates Payroll discrepancies requiring leadership judgment or policy interpretation

2. Work Order Integrity and Facility Readiness

Own the integrity and effectiveness of the 24/7 work order and preventive maintenance system to ensure facilities are event-ready and operational risks are minimized.

• Ensure work orders are properly logged, updated, and closed within target timelines.
• Reduce repeat maintenance issues through improved tracking and documentation.
• Ensure completion of event-critical work orders before major event load-in.

In this area, this position:

• Decides Work order entry, status updates, and documentation standards
• Decides Prioritization of routine work order tracking and follow-up cadence
• Escalates Work orders at risk of missing event deadlines or requiring budget beyond approved levels

3. Purchase Order Discipline and Budget Visibility

Maintain disciplined purchase order tracking and expense coordination to protect departmental budget accuracy and financial transparency.

• Ensure all purchases are processed through proper purchase order channels.
• Reduce unplanned or off-cycle spending year over year.
• Provide leadership with accurate, current budget visibility at all times.

In this area, this position:

• Decides Purchase order entry, tracking, and routine vendor coordination within approved budgets
• Decides Expense documentation and filing standards
• Escalates Purchase requests exceeding budget authority or requiring leadership approval

4. Event Operations Coordination and Execution Support

Provide structured administrative and operational coordination that ensures seamless setup, execution, and breakdown of all major events including NASCAR, INDYCAR, Triple Crown of Rodding, C-10 Nationals, drifting, and corporate events.

• Achieve zero event delays caused by administrative or coordination breakdowns.
• Earn positive internal event debrief feedback regarding Operations support.
• Support event setup, breakdown, and real-time operational needs during event days.

In this area, this position:

• Decides Administrative coordination tasks and sequencing during event preparation
• Decides On-site logistical adjustments within established event plans
• Escalates Event coordination conflicts, resource shortages, or issues requiring leadership intervention

5. Process Improvement and Leadership Enablement

Strengthen operational systems, documentation, and communication processes so leadership can focus on strategy, development, and continuous improvement.

• Implement documented process improvements annually within payroll, purchase order, or work order systems.
• Increase system compliance rate across Operations staff.
• Achieve measurable reduction in leadership time spent on administrative follow-up.

In this area, this position:

• Decides Documentation format, process improvement proposals, and system organization approach
• Recommends Workflow changes and system enhancements based on observed patterns and data
• Escalates Process changes requiring policy modifications or cross-departmental coordination

Our Traits in This Position

Humble: Understands that much of this position’s impact happens behind the scenes. Takes pride in creating order, clarity, and support for others without needing recognition. Approaches system breakdowns as opportunities to strengthen processes, not assign blame.

Driven: Owns operational systems end-to-end. Does not wait for reminders to fix errors, update work orders, or reconcile purchase orders. Ensures payroll is correct every cycle and treats every event as a performance standard.

Connected: Serves as the bridge between leadership, field staff, and administrative systems. Communicates clearly, follows up respectfully, and keeps expectations visible and organized so systems support people rather than frustrate them.

How This Position Supports Our Mission

Our mission is to Exceed Expectations.

Care for Teammates: Creates stability, clarity, and reliability in the systems that support teammates’ work — ensuring accurate payroll, organized workflows, and dependable administrative support so teammates can perform without unnecessary stress.

Be Remarkable: Ensures events are prepared, not rushed. Facilities are maintained proactively, not reactively. Operational breakdowns are minimized before fans ever experience them.

Impact Community: Supports the disciplined operational execution behind community-facing events, ensuring venues are ready, vendors experience professional coordination, and local stakeholders see a well-run organization.

Continuously Improve: Maintains the structured work order tracking, purchase order visibility, and operational documentation that make improvement possible. Leadership can identify recurring issues and refine budget efficiency because the data is reliable.

Growth from This Position

This position develops:

• Operational administration including payroll processing, purchasing discipline, and budget tracking
• Work order and preventive maintenance system management
• Event operations coordination in a high-volume motorsports and entertainment environment
• Cross-functional communication between leadership, field staff, and administrative systems
• Process improvement and documentation skills that enable leadership effectiveness

These capabilities may support growth into:

• Roles with broader operational administration or facilities coordination scope
• Specialist-level positions in purchasing, payroll, or facilities management
• Adjacent functions where administrative discipline, systems management, or event coordination expertise transfers

Requirements

Equal Employment Opportunity

Speedway Motorsports is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Disclaimer: This description covers the general nature and level of work performed. It is not exhaustive. Other duties may be assigned. Management may modify duties as needs change. This is not an employment agreement.