Manager, Finance – Lone Star Tower

Position Details

Why This Position Exists

This position manages the operations, leasing, and coordination of the Lone Star Tower property at Texas Motor Speedway, including office suites, residential condominiums governed by an HOA, shared amenities, and event-related building activities. This teammate serves as the central point of coordination between tenants, condo owners, HOA leadership, operations teams, finance, and external vendors.

This position ensures Lone Star Tower remains a well-managed, revenue-generating property that provides a positive experience for tenants, condo owners, and guests while supporting the broader operations and event environment of Texas Motor Speedway.

Key Responsibilities

This teammate is responsible for the following accountability areas. Other duties may be assigned.

1. Office Leasing and Tenant Management

Oversee leasing administration and tenant relationships for Lone Star Tower office suites, including lease management, rent collection coordination, tenant onboarding, and communication.

• Maintain accurate rent roll and financial documentation with on-time monthly reporting to finance.

• Achieve high tenant retention through proactive lease renewals and relationship management.

• Ensure all tenant documentation (leases, certificates of insurance, contacts) remains complete and current.

In this area, this position:

• Decides Tenant communication, onboarding logistics, and routine lease administration

• Decides Scheduling and coordination of tenant walkthroughs and property tours

• Escalates Lease terms, rent adjustments, tenant disputes, and eviction decisions

2. HOA Administration and Governance

Manage administrative and financial coordination for the condominium homeowners association, including dues collection, budgeting, board communication, and compliance with HOA policies.

• Ensure timely collection and accurate posting of HOA dues and assessments.

• Coordinate and execute HOA board meetings, owner communications, and documentation.

• Maintain accurate financial and ownership records and support annual HOA budget preparation.

In this area, this position:

• Decides Meeting logistics, routine owner communications, and records management

• Recommends Budget line items and assessment adjustments based on property needs

• Escalates HOA policy changes, owner disputes, and legal compliance questions

3. Property Operations and Maintenance Coordination

Ensure the building and shared facilities remain safe, operational, and well-maintained by coordinating maintenance, vendor services, and operational support.

• Track and coordinate completion of building work orders and operational projects.

• Maintain compliance with safety inspections, insurance requirements, and vendor certifications.

• Conduct regular property walkthroughs to identify maintenance needs and uphold facility standards.

In this area, this position:

• Decides Work order prioritization, vendor scheduling, and routine maintenance coordination

• Decides Property walkthrough frequency and inspection standards

• Escalates Major capital repairs, vendor contract negotiations, and safety compliance issues

4. Amenities and Facility Use Management

Oversee scheduling, administration, and operational coordination for shared amenities including the clubhouse, pool, and rental spaces.

• Maintain an organized rental calendar and coordinate all facility reservations.

• Ensure rental agreements, insurance documentation, and payments are collected and processed.

• Coordinate with operations and security teams to support successful facility use.

In this area, this position:

• Decides Reservation scheduling, rental logistics, and day-of coordination

• Decides Enforcement of facility use policies for routine situations

• Escalates Policy exceptions, damage claims, and security incidents during rentals

5. Event Readiness and Race Weekend Coordination

Prepare the Lone Star Tower property for race events, coordinate access and hospitality needs, and ensure the building operates smoothly during race weekends.

• Ensure building readiness and hospitality support during race events.

• Coordinate communication and logistics with tenants, condo owners, and internal departments prior to major events.

• Supervise event support roles such as ticket scanners and logistical staff when assigned.

In this area, this position:

• Decides Building preparation logistics, tenant event communications, and day-of coordination

• Decides Assignment and direction of event support staff within the building

• Escalates Event-related security issues, VIP hospitality conflicts, and cross-departmental resource disputes

Our Traits in This Position

Humble: Approaches the role with a service mindset, prioritizing the needs of tenants, condo owners, and teammates while remaining willing to handle both administrative and hands-on property needs.

Driven: Takes ownership of the building’s operations and proactively addresses issues before they escalate, ensuring the property runs smoothly and tenants receive a high level of service.

Connected: Builds strong relationships with tenants, condo owners, HOA leadership, internal departments, and external vendors to ensure effective communication and collaboration across all aspects of property management.

How This Position Supports Our Mission

Our mission is to Exceed Expectations.

Care for Teammates: Provides responsive support to tenants, condo owners, and internal departments by resolving issues quickly, coordinating maintenance, and ensuring a safe environment.

Be Remarkable: Ensures Lone Star Tower is professionally managed and event-ready, creating a positive experience for tenants, condo owners, and guests during major race events.

Impact Community: Builds strong relationships with office tenants, condo owners, and HOA leadership, fostering a collaborative and engaged property community.

Continuously Improve: Maintains organized records, financial tracking, and operational coordination that allow the property to operate efficiently and improve processes over time.

Growth from This Position

This position develops:

• Commercial and residential property management in a mixed-use, event-driven environment

• HOA administration, governance coordination, and owner relations

• Vendor management, maintenance coordination, and compliance oversight

• Event operations support and cross-departmental coordination during major events

• Financial administration including rent rolls, dues collection, and budget support

These capabilities may support growth into:

• Roles with broader facilities or property management scope across the Speedway Motorsports network

• Adjacent functions where administrative operations, vendor management, or financial coordination expertise transfers

• Expanded responsibilities as TMS real estate and development activities grow

Requirements

Equal Employment Opportunity

Speedway Motorsports is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Disclaimer: This description covers the general nature and level of work performed. It is not exhaustive. Other duties may be assigned. Management may modify duties as needs change. This is not an employment agreement.

Approvals